Costs for lodging, meals, and incidental expenses may be based on per diem, actual expenses, or a combination thereof, provided the method used results in a reasonable charge. for clarification of content. These can be useful *******, Rental car fees while awaiting a delayed POV shipment to/from OCONUS. (2) Except as provided in paragraph (a)(3) of this subsection, costs incurred for lodging, meals, and incidental expenses (as defined in the regulations cited in (a)(2)(i) through (iii) of this section) shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the-, (i) Federal Travel Regulations, prescribed by the General Services Administration, for travel in the contiguous United States, available on a subscription basis from the-, (ii) Joint Travel Regulation, Volume2, DoD Civilian Personnel, AppendixA, prescribed by the Department of Defense, for travel in Alaska, Hawaii, and outlying areas of the United States, available on a subscription basis from the-, (iii) Standardized Regulations (Government Civilians, Foreign Areas), Section 925, "Maximum Travel Per Diem Allowances for Foreign Areas," prescribed by the Department of State, for travel in areas not covered in (a)(2)(i) and (ii) of this paragraph, available on a subscription basis from the-. 07/21/2022, 328 publication in the future. GSA published a proposed rule at 86 FR 50863 on September 13, 2021, to provide clarifications to rental car use policies and definitions. has no substantive legal effect. Charges for repairs, depreciation, replacements, grease, oil, antifreeze, towage and similar speculative expenses, fuel, insurance, state and Federal taxes. Foreign per diem rates are updated monthly and are effective the first day of each month, and are published in, . Fuel for rental vehicles is also an allowable transportation expense when incurred while on temporary duty travel. Choose which Defense.gov products you want delivered to your inbox. (3) Where an advance agreement is proposed (see 31.109), consideration may be given to the following: (i) Whether scheduled commercial airlines or other suitable, less costly, travel facilities are available at reasonable times, with reasonable frequency, and serve the required destinations conveniently. Federal Register issue. 5. OIRA has determined that this is not a significant regulatory action and, therefore, was not subject to review under Section 6(b) of Executive Order 12866, Regulatory Planning and Review, dated September 30, 1993. This repetition of headings to form internal navigation links to the courts under 44 U.S.C. Examples include, but are not limited to, petroleum, hydrogen, propane, and electricity. electronic version on GPOs govinfo.gov. This final rule will not have a significant economic impact on a substantial number of small entities within the meaning of the Regulatory Flexibility Act, 5 U.S.C. Home, About Us GSA reviewed the public comments in discussion of the final rule. Start Printed Page 24065 The meal portion is based on the costs of an average breakfast, lunch, and dinner at facilities typically used by employees at that location, including taxes, service charges, and customary tips. OIRA has determined that this final rule is not a major rule as defined by 5 U.S.C. 553(a)(2) because it applies to agency management or personnel. 8. In such cases, no cost data pertinent to such territories and possessions were used in determining the established rates. PCS Lodging Portal(Intranet ONLY) -HRPCSLODGING@state.gov*Provides temporary housing for employees traveling on Permanent Change of Station (PCS) orders authorized and funded by GTM/EX, For Standardized Regulation interpretation:AllowancesO@state.gov, Foreign per diem rates are established by the Office of Allowances as maximum U.S. dollar rates for reimbursement of U.S. Government civilians traveling on official business in foreign areas. documents in the last year, 891 CONUS. The approved justification required by paragraph (a)(3)(ii) of this section and, if applicable, paragraph (a)(3)(iii) of this section must be retained. Home, Learning Services When a political subdivision smaller than a country is named, such as states, provinces, departments, cities, towns, villages, etc., it will include the corporate limits of such political subdivision or the limits of territory within the normal boundary thereof if it is not incorporated. GSA concurs that this was the intent of the change and the language in FTR part 302-16 has been clarified accordingly. For information pertaining to status or publication schedules, contact the Regulatory Secretariat Division at 202-501-4755 or 1353; E.O. In all cases, travel by contractor-owned, -leased, or -chartered aircraft must be fully documented and justified.

It will not include territories or possessions located elsewhere even though considered an integral part of the parent country or island. documents in the last year, 1445 The lodging portion of the allowance is based on average reported costs for a single room, including any mandatory service charges and taxes. 13563 emphasizes the importance of quantifying both costs and benefits, of reducing costs, of harmonizing rules, and of promoting flexibility. corresponding official PDF file on govinfo.gov. Subpart A is issued under the authority of Sec. Any further clarification of the area covered by a specific listing is contained in associated footnotes which can be viewed by selectingForeign Per Diem Rates by Location. They should also seek information on the possible avoidance of taxes or their refund upon return to the United States or their post of assignment. documents in the last year, 922 An official website of the United States Government, FAC Number: 2022-06 Effective Date: 05/26/2022. The Department of Defense establishes per diem rates for non-foreign locations outside of the continental United States, such as Alaska, Hawaii, or Guam.

One commenter stated that an employee should get reimbursed for a rental car as well as fuel. (3) In special or unusual situations, actual costs in excess of the above-referenced maximum per diem rates are allowable provided that such amounts do not exceed the higher amounts authorized for Federal civilian employees as permitted in the regulations referenced in (a)(2)(i), (ii), or (iii) of this section. The reimbursement of the cost of collision damage waiver (CDW) or theft insurance when renting a vehicle for For complete information about, and access to, our official publications Therefore, an Initial Regulatory Flexibility Analysis was not performed. 121(c). Outside the Continental United States (OCONUS) 5707. Amend 301-10.451 by revising paragraph (b) to read as follows: (b) 3. documents in the last year, 12 The President of the United States manages the operations of the Executive branch of Government through Executive orders. (2) Non-foreign areaThe states of Alaska and Hawaii, the Commonwealths of Puerto Rico and the Northern Mariana Islands, Guam, the U.S. Virgin Islands, and the territories and possessions of the United States. This table of contents is a navigational tool, processed from the 1503 & 1507. Any further clarification of the area covered by a specific listing is contained in associated footnotes which can be viewed by selecting, The foreign per diem rates are used for (1) Permanent Change of Station (PCS) travel between the U.S. and a foreign area; (2) PCS travel from one foreign area to another; (3) temporary duty or detail (TDY) to a foreign area; and (4) calculating the. 905(a); 31 U.S.C. regulatory information on FederalRegister.gov with the objective of While every effort has been made to ensure that This PDF is A non-exhaustive list of examples of MEAs can be found at FTR 302-16.2. For Standardized Regulation interpretation: Temporary Quarters Subsistence Allowance (TQSA), Domestic & Non-Foreign Areas Per Diem Rates. official travel was not allowed (FTR 301-10.451(b)). For travelers to CONUS locations, laundry, dry cleaning, and taxes on lodging may be reimbursed in addition to the per diem rate. documents in the last year, 1041 when permanently assigned to a foreign location. The rule also defines the terms: OCONUS and fuel. This final rule clarifies that agencies may reimburse relocating employees rental car fees when their privately owned vehicle (POV) suffers a shipping delay when arriving at or returning from a foreign or non-foreign area outside the continental United States (OCONUS). Service), Agriculture (Foreign Agricultural Service), U.S. Agency for Global Media (USAGM) and U.S. Agency for International Development (USAID)), Implementing per diem regulations may be found in. The maximum per diem rates for foreign countries are based on costs reported in the Hotel and RestaurantSurvey (Form DS-2026) submitted by U.S. government posts in foreign areas. (v) Purpose of trip. What expenses are allowable in addition to the POV mileage rate allowances? If you are using public inspection listings for legal research, you This JTR revision was initially requested by the Under Secretary of the Air Force in April in support of the Month of The Military Child with a focus on how important gun safes are for overall gun safety and child safety. documents in the last year, 110 Travelers to these non-foreign "OCONUS" locations may claim lodging tax expenses separately, but may not claim laundry and dry cleaning expenses as those expenses are included in the incidental expenses portion of the OCONUS per diem rate. October 1, 2014, the Joint Travel Regulations (JTFR) and the Joint Travel Regulations (JTR) officially merged into a single set of regulations called the "Joint Travel Regulations.". (iii) Name of person on trip and that persons title or relationship to the contractor. 07/21/2022, 49 804(2). Appropriate downward adjustments from the maximum per diem rates would normally be required under these circumstances. This final rule is also exempt from the Administrative Procedure Act pursuant to 5 U.S.C. This report includes prices for hotel rooms and meals at facilities representative of moderately priced and suitable hotels and restaurants most frequently used by typical Federal travelers. To subscribe please clickhere. (1) Costs incurred by contractor personnel on official company business are allowable, subject to the limitations contained in this subsection. Civilian Agency Acquisition Council (CAAC), Interagency Suspension and Debarment Committee (ISDC). 6. In response, GSA notes that: (1) The FTR currently allows agencies to authorize use of a larger class of rental vehicle when certain exceptions are met under FTR 301-10.450, (2) the commenter's suggested change to the Government vehicle regulations is outside the scope of this rule and will not be implemented, (3) GSA concurs with the suggestion and has made conforming changes to the rule in FTR 302-16.2, and (4) MEA limitations regarding basic pay are done under the authority of 5 U.S.C. Fuel This prototype edition of the documents in the last year, 476 11609, as amended; 3 CFR 1971-1975 Comp., p. 586, Office of Management and Budget Circular No. on documents in the last year, by the Education Department (ii) A written justification for use of the higher amounts must be approved by an officer of the contractors organization or designee to ensure that the authority is properly administered and controlled to prevent abuse. It will not include territories or possessions located elsewhere even though considered an integral part of the parent country or island. Use the PDF linked in the document sidebar for the official electronic format. et seq. One commenter had four suggestions: Amend the FTR to (1) allow employees to rent larger vehicles if needed for family size or larger amounts of cargo, (2) allow for use of a Government vehicle by authorized dependents, (3) include purchase of a POV as a reason to end rental car reimbursement, and (4) increase the size of the MEA or exclude rental car fees from the MEA expense limit. Department of StateCivilian Personnel Mgmt ServiceDTS Travel CenterSystem for Award Mgmt (SAM) Congressional/Legislation 40118; Office of Management and Budget Circular No. 3501,

Lodging and M&IE (Meals & Incidental Expenses) are reported separately followed by a combined daily rate. Start Printed Page 24064 04/21/2022 at 8:45 am. OCONUS is further divided into foreign areas and non-foreign areas: (1) Foreign areaAny area situated beyond both the CONUS and the non-foreign areas. The memorandum for the Joint Travel Regulations revision authorizing gun safe transportation can be found here. on et seq. The Per Diem Committee also establishes maximum per diem rates for U.S. military bases. developer tools pages. Counts are subject to sampling, reprocessing and revision (up or down) throughout the day.

informational resource until the Administrative Committee of the Federal Open for Comment, Committee for Purchase From People Who Are Blind or Severely Disabled, Economic Sanctions & Foreign Assets Control, Endangered and Threatened Wildlife and Plants, National Committee on Foreign Medical Education and Accreditation, Disadvantaged Business and Airport Concession Enterprises, Safety Standard for Debris Penetration Hazards, Bolstering Efforts To Bring Hostages and Wrongfully Detained United States Nationals Home, Establishing an Emergency Board To Investigate Disputes Between Certain Railroads Represented by the National Carriers' Conference Committee of the National Railway Labor Conference and Their Employees Represented by Certain Labor Organizations. The lack of specific mention of this type of miscellaneous expense in the FTR has caused agency confusion surrounding its authorization for reimbursement. documents in the last year, by the Transportation Department Because taxes are included in the lodging and meal prices we use to determine the foreign per diem rates, tax expenses may not be reimbursed separately. It is not an official legal edition of the Federal

Document Drafting Handbook In such cases, no cost data pertinent to such territories and possessions were used in determining the established rates. In 301-51.200 amend paragraph (a)(3) by removing the word Gasoline and adding Fuel in its place. the official SGML-based PDF version on govinfo.gov, those relying on it for (i) Date, time, and points of departure; (ii) Destination, date, and time of arrival; (iii) Name of each passenger and relationship to the contractor; (iv) Authorization for trip; and. of the Department of State Standardized Regulations (DSSR). Removes the terms gas and gasoline, where appropriate, and replaces it with the term fuel, and further defines fuel to account for other types of vehicle power sources, such as hydrogen, propane, and electricity. 2022-08415 Filed 4-21-22; 8:45 am], updated on 11:15 AM on Thursday, July 21, 2022, updated on 8:45 AM on Thursday, July 21, 2022.

E.O. For regulations pertaining to these rates, see theFederal Travel Regulation (FTR)established by the General Services Administration and implementing regulations established by Federal Agencies. Today, the Department of Defense announced that effective May 2, 2022, the Joint Travel Regulations (JTR) will allow service members to ship empty gun safes, not to exceed 500 pounds, in addition to a service members prescribed Household Goods weight allowance to their next permanent duty station, which includes the home of record or home of selection, upon leaving the Service. About the Federal Register A discussion of the comments and changes made to the rule as a result of those comments are provided as follow: This final rule makes the following changes from the proposed rule: GSA received comments from six commenters through the public comment process. 5738 and cannot be changed without further regulatory amendment. TheJoint Travel Regulations(JTR) are for members of the Uniformed Services of the United States and DoD civilian employees and civilians who travel using DoD funding. Where a country or island is listed it is intended to include all territory within the boundaries of that country or island including any off-shore islands in the same general vicinity. Office of Government-wide Policy (OGP), General Services Administration (GSA). Register (ACFR) issues a regulation granting it official legal status. This information is not part of the official Federal Register document. Only official editions of the offers a preview of documents scheduled to appear in the next day's 5741-5742; 20 U.S.C.

This rule is not a major rule under 5 U.S.C. Amend 301-10.450 by adding paragraph (f) to read as follows: (f) A rental car is to be used only for official purposes, which include transportation: (2) Between such places and places of temporary lodging when public transportation is unavailable or its use is impractical; or. 07/21/2022, 210 The M&IE portion is intended to substantially cover the cost of meals and incidental travel expenses such as laundry and dry cleaning. Revise the table in 301-10.304 to read as follows: 5. One commenter expressed general support for the rule and another commenter expressed support specifically for replacing the words gasoline and gas with the term fuel, where appropriate. This request should include cost data on lodging and meals using Form DS-2026 (see FORMS section below). The authority citation for part 302-16 continues to read as follows: Authority: Joint Travel Regulations: https://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf. The Chapter 925 Per Diem Supplement to the Standardized Regulations (Government Civilians, Foreign Areas) lists all foreign areas alphabetically. documents in the last year, 509

While not specifically mentioned as an example of an MEA, agencies are allowed to provide reimbursement for relocating employees for rental car use while awaiting arrival of their privately owned vehicle (POV) due to shipment delay from or to OCONUS. Updates the list of MEA examples in FTR 302-16.2 to explicitly include discretionary rental car reimbursement due to OCONUS shipping delays and adds the caveat that such expense may only be authorized for up to 10 days. (iii) If it becomes necessary to exercise the authority to use the higher actual expense method repetitively or on a continuing basis in a particular area, the contractor must obtain advance approval from the contracting officer. documents in the last year, 75 documents in the last year, 1379

Register, and does not replace the official print version or the official Home, Certifications The merger of the regulations into one volume makes them more easily accessible and understandable to travelers and provides aligned language that highlights where allowances are different for uniformed members and civilians. (7) Costs shall be allowable only if the following information is documented-.