Put that work in Confluence andassign it to them as a task. You can do this for overview, blog, and any apps, such as questions or calendars. So when the same edit restrictions of a parent page should also apply to the child pages, you need to individually set edit restrictions on all of these pages. You can use theFavorite Pages Macroto display a list of all of everything you've starred. Using our Content Layout Macro for Arctic Rim, we were able to make these parent pages and space homes visually pleasing and easy to navigate with icons linking to child pages. Confluence: How do I create a form in Confluence? If you mention someone when creating a task, it'll assign that task to them and they can find it in their profile. Compare Refined for Confluence Cloud and Server/Data Center here. By using labels, you can categorize a spaceas a team space, product space, project space, event space, or any other space category. With the submission of this form, you agree with our privacy statement. For example, an admin may have deleted the automatically created jira-software-users-atlassian.com default group, and moved all users to jsw-users-atlassian.com, a new default group. Marketing or Human Resources), Project spaces (i.e., Arctic 7.0 Launch), Personal spaces (i.e., Matt Campo or Angelas Sandbox), Atlassian recommends creating parent pages, within each space to keep them from becoming disorganized. Should you create a Confluence space for your team or for each project. Let your collaborators know about what parent pages to create their child pages under, so no content gets lost or misplaced. Access to all organization level settings. (Full disclosure: Arctic Rim is a fake company we invented for this post (good name, right?) Arctic Rim chose to visually tie the layout of the site home page in with the global theme. Access step-by-step instructions to design kickass homepages. Parent pages keep spaces organized by telling users where to drop new pagesnot to mention they help everyone find what they need easily, especially as the number of pages in your instance grows. Confluence: Can I share Confluence files to a non-Confluence user? Users are automatically placed in default groups (formatted as [product-name]-users- e.g. To remove users from the group, select the 3 dot icon for a User > Remove member from group > Remove from group to confirm. Collaborate on content and get notified in Confluence Cloud. Use the layout editor to design site, category and space homepages, displaying the most important or highest-traffic content prominently on the page. Confluence: Adding user macros and mentions to a page. Wed like to set cookies to create a secure and effective browsing experience and to understand how you use our site. Mentioning someone works like a tagthey'll immediately get a notification that they've been mentioned, and can click through to the content. Confluence: How do agile scrum teams benefit from adding Confluence to Jira? Get the high-level details you need to set up your Confluence Cloud site in order to meet your team's needs. Atlassian recommends creating parent pages within each space to keep them from becoming disorganized content swamps full of loosely related pages. a member of the 'Administrators' project role, which allows members to edit project versions and manage project content (delete issues, comments, manage watchers). It'simportant to know how the restrictions of the parent page will affect the child pages. Below is a preview of how Arctic Rim built their site navigation for their team site in the Refined Site Builder. Manage your organizations Atlassian accounts. For example, if you assign the label "accounting" to all accounts-related pages on your site, you'll then be able to: Browse all pages with that label in a single space or across the site. Team, project and personal spaces are common starting points. Members of this group count towards the Jira Service Management license. These are prominent, one-click links with an accompanying icon or photo and a short description. Assign content hierarchy and apply a space layout. Select theCreate groupbutton to create a new group. let you to define who can see what content sections, categories, and sites. Jira-Software-users-atlassian.com) when you invite users to a cloud product. Compare Refined for Confluence Cloud and Server/Data Center, Start with Confluence basics: spaces and pages, Personalize Confluence for users with permissions, custom welcome messages and more, Step 1: Get organized using Confluence spaces and pages, Step 3: Organize Confluence spaces into categories, Learn how sites can function like instances, organizing users, teams and more, Step 6: Design your site, category and space homepages, Step 7: Personalize the Confluence experience for users. This group is visible from the Jira and Confluence global permissions. See how these advanced document restrictions can work for your team with a free 30-day evaluation license from the Atlassian Marketplace. You can create categories for spaces which allows you to add multiple labels to each space. Move a single page, or a family of pages, to a different parent within the space. Alternatively, remove the page restrictions before performing the move. You can't edit this group or add users to it: The 'sysadmin' user from this group can log into your site to provide support to you and to perform certain system maintenance tasks. Depending on when you created your site, there might be slight differences in your sites default groups. Refined use cookies to give you a better website experience. 'Add' permission on the space you're moving to. Alternatively, you can choose to order a group of child pages alphabetically by choosing theSort Alphabetically(A-Z) icon. Sometimes though, you'll want to change a page's location either while you're creating it, or after it's been created. The users in this group have the Trusted role. If you're creating content that you want to last, and possibly evolve over time, create it as a page. Manage permissions in the Free plan of Confluence Cloud. Use the restrictions icon at the top of each Confluence page to define the users or groups who have View and/or Edit access to the content: If this list is empty, then everyone can view and edit the page. When multiple users in your organization need the same permissions or restrictions, you can add the users to a group and thengive the groups product access. You will need to create a new group with a different name. A groups name cannot be changed after being created. Using the layout editor, they added a hero image using the, : Match the hero image to your theme using the. Confluence: Can I sync Confluence Cloud and Confluence Server content? ), Users with this permission are considered site administrators for documentation and Support purposes, and they have access to all the products in the site. The page will then appear under each of those categories. To add a space to your Starred list, either go to that space and click Star thisSpace,or find it under the space directory and click thestar iconnext to the space name. In addition to these groups, there is a default group that is used by Atlassian support staff. Using the layout editor, they added a hero image using the navigation highlight module. For example, our product advocate team at Atlassian organized its spacesby product(Confluence, JIRA, etc.). But all of these good things only happen if users, well, actually use it. The 'Jira Users' and 'Bulk Change' global permissions. Reorder pages that are children of the same parent. Confluence: Can I work with Confluence content in offline mode? Kickass confluence instances are easy to use, easy to navigate, easy to maintain, useful across a variety of teams, personalized for the user, and, critically, nice to look at. Administer users who access your products, whether or not you can manage their accounts. The trick to boosting adoption? Please check your email to confirm your subscription. Remember that you can use spaces on more than one site, if you choose. This is useful when, for example, you're creating a new project and want the team members on that project to stay notified of its progress. Confluence: What are server requirements for hosting Confluence on-prem? If you dont want to be tracked, click Don't Track Me. Users in the 'administrators' group have product access to Jiraproducts, and therefore, require a Jira license. To add users to the group, selectAdd group members, select the users youd like to add, then press theAddbutton. the 'Confluence Administrator' global permissions. to define who can see what content on a site, category and layout content sections. These categories can live in one Refined site or multiple (just as you can have pages and spaces appear in one site or many.) the 'Browse Users', 'Create Shared Filter' and 'Manage Group Filter Subscriptions' global permissions in Jira. For further details please read our privacy statement. From yourorganization at admin.atlassian.com, iftheUserslist andGroupslist are under theDirectorytab, you have the improved user management experience. Labels aren't exclusive, so you can have as many labels as you want on a page. Build Confluence content on your own customizable and engaging site. Here are a few tips that'll help you organize your space so that everyone can find what they're looking for and stay on top of what's important to them. Decide whats most important and make it stand out. , admins can define who can access each site or category. Labels arekeywordsor tags that you can add to pages,blog posts, and attachments. These features will help your team save time and track all the content they care about. The following permissions are currently available to site-admins: All permissions assigned to the 'administrators' group for the product(s) you have, Access to user management (ability to create new users, assign users to groups, grant product access, etc. Few high-level pages can be used to organize other pages hierarchically. Enter theGroups name, add the Groups members, and enter the Group's description. Users in this group count towards the Jira Service Management license. Contains users who manage all your sites and the organization. Users with these permissions are considered organization administrators for documentation and support purposes. Other common macros include news modules and recently updated feeds. Confluence: How is a Confluence user defined? Manage your account and permissions in Confluence Cloud. This user automatically has full product access but does not count towards your license limit, no matter which groups it is placed in. Arctic Rim also wanted a way to separate project content from personal content, so they decided to have two sites. If you want to keep track of all the changes made to a page, blog, or space, you can alsowatchthem. Below you can see the structure for their second site, the project collaboration site. The default permissions granted to this group depend on the products you have (for example, if you have Jira products only, the group permissions will include only the Jira product permissions). They'll be able to make any changes or add comments in Confluence, and let you know when they're done by mentioning you back. Multilingual content management comes to Confluence Cloud! Although there is an element of hierarchy with pages and child pages, you can also use dynamic page displays using labels andmacros to display pages in other units by category (i.e. Add any spaces that you want to be able to navigate to easily to your list of Starred Spaces. Resend a verification email to a managed account, Update roles and properties for Jira users, Manage Jira Service Management customer accounts, Learn more about managing portal only customers. The Manage watchers option is only available to administrators of a space. Give users product and admin access for your Atlassian cloud products. Gain control over your employee's Atlassian accounts. Go to admin.atlassian.com. Sidebar editing is only available to product and space administrators, along with permissions, look and feel, archiving, and deleting a space. In such way, single space can be in the category for a department or a division in your organization but also part of a product line for example. The default permissions granted to this group depend on the products you have in your service (for example, if you have Jira products only, the group permissions will include only the Jira product permissions). (Full disclosure: Arctic Rim is a fake company we invented for this post (good name, right?) Since Confluence pages are open by default, you can think of this subset as the users who are 'permitted' to access the page, rather than a list of users whose accessis restricted an important distinction in the open by default mindset. Some features mentioned in this post are available only on Refined for Confluence Sever and Data Center. Your overview will be the first thing that visitors to your site see. You can change the location of a page within its space, and reorder pages in the hierarchy. You can alsouse labels to categorize spaces, to make them easier to find in the space directory. Users get added to this group when you set their role via the Role selector on the Invite users page or the user details page. The permission to access the Statuspage product and view any pages. Gehen Sie zur Startseite auf Deutsch, oder bleiben Sie auf der englischen Seite. Confluence: How do I upgrade Confluence single server installation to Data Center? Go to any page in that space and chooseWatch>Manage Watchers,then add or delete any names under Watching this space. This meansyou do not need to organize content hierarchically only in one way. Themes can be applied individually to spaces, categories and sites, or you can keep the same global theme across your site like Arctic Rim. Themes can be applied individually to spaces, categories and sites, or you can keep the same global theme across your site like Arctic Rim. The Jira Administratorsglobal permissions. The same default permissions assigned to the 'administrators' group, for only Jira products. Youll be redirected to the Groups details page where you can add products to the group and give group members product access. But when your team needs to restrict content for whatever reason, this post will help demystify Confluence's permission scheme and show you how to apply more advanced document restrictions when content starts to span multiple pages. These are prominent, one-click links with an accompanying icon or photo and a short description. The easiest way to set a page's location in Confluence is to navigate to the space where you want the page to live and, if necessary, find its parent page and chooseCreate. How do I help my team stay on top of what's important. The page along with any attachments, comments, and child pages is moved to your chosen location. To show you how to build a kickass Confluence instance of your own, we transform gaming company Arctic Rims instance in seven steps using Refined. the 'Jira Administrators' global permissions. What happens when an account is deactivated vs. deleted? This is because in our day to day, product advocates specialize in specific products. Confluence: How can I achieve HA in Confluence? Create and organize work in Confluence Cloud. This list is in the Spaces menu in the Confluence navigation and in the Space Directory. I'm forever trying to capture what makes tech users tick with the simple goal of putting great content in front of the right folks at the right time. Many teams need to create snapshots or record milestones of Confluence content in order to support their workflow. This step is different if you have the improved user management experience. With Refined out-of-the-box your site will look something like the following: Use the built-in theme editor to change the style and colors of your site. You can't add Jira Service Management portal only customers (i.e. Tip: Match the hero image to your theme using the navigation highlight module in the layout editor. For max consistency, create templates for team, personal and project spaces. This option is only availableimmediatelyafter sorting the page, while you're still on the Reorder Pagestab, and haven't performed any other action. Use Refineds. Confluence: How do I create separate sections in my instance?

You cancustomize these Blueprintsfor each space. Part of working with a collaborative platform like Confluence means embracing an open way of working by leaving your Confluence pages open to your team for input and feedback. All settings are shown in a single overview and you can update the restrictions across all the pages of the document in one go: In case some pages in the document have inherited or individual restrictions set, you have the option to overwrite them here in order to give your team total access. Confluence: Can I automatically sync offline files to Confluence? 'Add' permission on the page you're moving, and. Use theContent by Label Macroto create a table of contents foryourspace that is organized by label categories. Decide on standard labels to add to pages, blog posts, and attachments, so all content gets neatly categorized. Confluence does it all. If there are users or groups listed, they represent the subset of people who are permitted to view and interact with the content of that page. How do I organize content within my space? You can do that two ways: on the page and around the page. Access step-by-step instructions to design kickass homepages here. If you're moving the page to a different parent, you need 'View' permission on the new parent. Everything created from a Blueprintwill have its own indexin the sidebar, so, for example, if you use theMeeting notes template, you can select "Meeting Notes" in the sidebar to see a list of all the meeting notes pages in your space. to apply your corporate identity to your Confluence site. Confluence: How do I create multi-page templates? for Arctic Rim, we were able to make these parent pages and space homes visually pleasing and easy to navigate with icons linking to child pages. Under each product page in our space, there are child pages for reports, meeting notes, and projects. The permission to access the Opsgenie product, which may include creating and editing Opsgenie alerts and schedules. Confluence: What new features will be available when I upgrade from 4.x to 5.x? If you only want links to certain pages rather than a whole space, you can choose Star for laterand these will appear under Recentin the Confluence navigation and on the Home page. This lets you organize your content into categories and subcategories. Breaking up long content into a page tree, Send read requests to your team and manage confirmations in Confluence. You can also move and reorder pages in the page tree (hierarchy). Breaking up long content into a page tree will improve the readability of your content, speed up your team's feedback flow, help you publish changes faster, and give you better control over who can edit what. Select your organization if you have more than one. for content you want users to have immediate access to. How it works. This is because certain types of system maintenance involve our automated systems performing tasks using this account. The account is only used by Atlassian. The following default permissions are available for site-admins: All permissions assigned to the 'administrators' group for the products you have. Confluence admins are granted the confluence-users default permissions. Confluence: How to use Confluence for Technical Documentation / Knowledge base, Confluence: Importing Content into Confluence Cloud, Confluence: Importing Content into Confluence Server, Confluence: Integrating with Other Applications, Confluence: managing content in multiple language translations, Confluence: Managing documents with Confluence and Jira together, Confluence: Mixing public-facing without login articles and internal content, Confluence: Publishing pages and spaces from Server to Cloud, Confluence: Read-only access and licensing, Confluence: Team Calendars add-on with Confluence, Confluence: Theming examples powered by Confluence, Confluence: Third party (non-Atlassian) integrations. TheSort Alphabetically(A-Z) icon only appears next to the parent page if the page family is currently sorted manually. Find everything a site admin needs to know to keep their Confluence Cloud site running smoothly. label) across pages and even spaces. Select Add products to view a list of products. You cant delete groups marked as Default access group. Confluence: Where can I find a publicly accessible Confluence site? You can change the space layout on a global level and on individual spaces, and you can also make templates to reuse on several spaces. Delete the group by selecting the 3 dot icon to the right ofAdd group members >Delete group. You can customize the space layout so its always easy for users to access what they need most while navigating that space. Locking down your Confluence content is simple and straightforward. Make things simpler for other contributors by usingthe Create from Template Macro. lets you turn parent pages into easy-to-access modules on your site. Tame the messy trying out the following. This group has the Jira Service Desk agent accessglobal permission. If you have lots of people creating in the same space, things can get messy over time. You can add users to this group from the Users page. Refineds Content Layout Macro lets you turn parent pages into easy-to-access modules on your site. These shortcuts added by the space administrator. Shortcuts are helpful or important pages that members of a space might need to get to often.